NorthernClarity
Systems

# Privacy Policy – NorthernClarity Systems Oy Services (including Career Coach AI)Effective date: April 2026## B2B Services and Lead Generation
We may collect and process personal data in connection with our business services, including Controller AI Agent, financial analysis services, and pilot programs.This may include:
- name
- email address
- company name and role
- information provided in contact forms, LinkedIn lead forms, or during demo discussions## Legal Basis for Processing
We process personal data based on:
- user consent (e.g., when submitting data)
- legitimate interest (e.g., responding to business inquiries and providing services)## Career Coach AI ("we", "our", "us") respects your privacy## Information We Collect
We may collect:
- CV/resume content uploaded or entered by the user
- Job descriptions provided by the user
- User inputs, instructions, and feedback
- Generated documents (CVs, cover letters, and analyses)
- Basic usage data (such as device type, app version, and technical logs)## How We Use Information
We use your data to:
- Generate CVs and cover letters
- Provide career insights and analysis
- Improve app functionality and performance
- respond to inquiries and demo requests
- provide B2B services and pilot projects
- communicate about our services and offerings## AI Processing and Third-Party Services
To provide our core functionality, user-provided content may be processed by third-party services, including:
- Google Cloud (hosting, storage, and backend services)
- Google Vertex AI (AI processing)
- Firebase (authentication and basic analytics)
We only send the data necessary to generate the requested outputs.
User data is sent to AI services only after the user has explicitly provided consent.## Data Storage
- Data may be temporarily stored to provide the service and improve performance
- Technical logs (e.g., request identifiers, device/app version) may be retained for a limited period (e.g., up to 30 days)
- Users may request deletion of their data at any time
- Data related to business inquiries may be retained for a reasonable period to support ongoing communication and service delivery## Data Sharing
- We do not sell user data
- We do not use user data for advertising or profiling
- We do not share user data with third parties except as necessary to provide the service described above## User Control
- Users can delete their data by contacting support
- Users can choose whether to provide data for AI processing
- No account is required to test the app## Security
We take reasonable measures to protect your data## Your Rights
You have the right to:
- access your personal data
- request correction of inaccurate data
- request deletion of your data
- object to or restrict processingRequests can be made by contacting [email protected]## Contact
[email protected]
NorthernClarity Systems Oy
https://www.northernclarity.io

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